At the risk of sounding repetitive, let us remind you: there has been a staggering rise in new technologies, approaches, and processes in recent years. And with the threat of the pandemic finally diminishing, businesses are actively getting back on their feet as competition increases and innovation becomes a top priority.
As customers encounter more and more effective ways to get their needs met, companies, on the other hand, must work harder to stay competitive in this fast-paced world. We say it time and time again, but organizations must embrace new approaches to innovation and digital transformation in order to survive, something we have observed first-hand in our own clients.
Digital transformation can be a complex process that requires careful planning and execution. But it doesn't have to be daunting, though — why not make it inspiring instead?
One great way to do this is by taking a Kaizen approach to innovation.
First introduced in the 1980s by Masaaki Imai, the founder of Kaizen Institute, Kaizen is a well-known systematic methodology that can be applied on both an individual and organizational level.
In its literal translation, Kaizen essentially means “change for the better” or “continuous improvement” in Japanese. This definition speaks for itself: the approach is about well-rounded improvement and reducing inefficiencies to achieve excellence.
In business strategy, Kaizen largely relates to working practices and both personal and process efficiency — although it was originally intended for manufacturing and production processes. Placed in the context of digital transformation, Kaizen principles can help organizations improve their culture, operations, communications, and, consequently, their profitability and success.
What makes Kaizen unique is that it is closer to a philosophy rather than just a formal business approach. With that, it emphasizes the improvement of processes, products, and services — but it also focuses on employee collaboration and empowerment through every step.
To make sense of it, Kaizen can be viewed as a framework of 5 fundamental principles. When combined together, these concepts inform Kaizen-powered behaviors and tools and drive company progress and innovation.
In an environment where change is a constant, and disruption is the norm, companies need to be agile and responsive — they must innovate. Part of an effective transformation initiative is also the organization’s ability to define a clear vision of its desired outcome and identify the necessary steps to achieve it.
In that context, Kaizen and digital transformation may seem incompatible at first. Originally, Kaizen was rooted in manufacturing — so it focused on small, incremental changes that added up to make actionable and meaningful improvements over time. On the other hand, digital transformation is all about rapid, large-scale change, disruption, and agile development.
So, how exactly can Kaizen provide a practical framework for digital transformation?
Crafting a successful strategy for digital transformation is not easy. Kaizen addresses these challenges by helping organizations optimize before they digitize.
Typically, companies may apply Kaizen principles to inspire innovation, strengthen collaboration, and improve customer experience, all of which are not always digitized. But coincidentally, these are three of the key elements of digital transformation.
Kaizen also emphasizes factors like process excellence and cultural change, which are both essential for successful transformation. This means starting by perfecting existing processes, organizational elements, and other company “drivers” before attempting to introduce new tools or strategies.
For instance, by encouraging proactive problem-solving, the Kaizen approach can help companies reduce costs and boost customer satisfaction and loyalty in different ways: optimizing operations, streamlining processes, and reducing waste. In that sense, Kaizen not only paves the way for digital transformation but also helps organizations continuously improve and expand on these initiatives in the long term.
At a higher level, Kaizen principles enable a more unified approach to digital (or any other) transformation by strengthening collaboration between teams, departments, and stakeholders. It creates common goals for all the members of the organization.
There’s a common misconception that digital transformation is all about technology and new business strategies — when in reality it requires, above all, cultural transformation.
Organizational change is a complex process in itself. Yet, with digital transformation, it can be even more difficult to enable cultural workplace shifts than it is to simply introduce new tools. This is why cultural and behavioral change can be as important as (if not more important than) process change.
So whether you apply Kaizen principles or not, people are key to supporting and enabling digital transformation. Any new tools and technologies can be used to improve employee productivity — the critical thing is to prepare and engage your teams in the transformation process so you can move it forward.
Bringing people together will drive your organization to continually improve. As we discussed, Kaizen encourages collaboration and collective problem-solving; this, in turn, supports the seamless behavioral change and strategic alignment. Team member and stakeholder engagement can then help clarify the company’s vision and facilitate digital transformation.
Last but not least, remember that Kaizen also takes a customer-centric approach to innovation. By continuously improving processes and products based on customer feedback and changing needs, companies can stay ahead of the competition and deliver a superior customer experience.
To effectively implement Kaizen, organizations should start by identifying areas where improvement is needed. This can be done through a company audit combined with other methods like surveys, focus groups, or data analysis.
Once these areas have been pinpointed, you can start creating a plan of action. This should be as detailed as possible, outlining the steps that need to be taken in order to make improvements, plus necessary resources, budgets, stakeholders, and timelines.
To apply Kaizen principles to digital transformation, companies must adopt a mindset of continuous improvement and encourage all employees to participate in the process. This involves setting clear goals and objectives, measuring progress, and providing training and support to ensure that everyone understands the Kaizen principles and how they can be applied to digital transformation efforts.
On that note, make sure to take a human-centric, collaborative approach. This is key to ensuring strategic alignment across the whole organization, so everyone is aware of the Kaizen process and is working together toward a common goal. Plus, Kaizen principles are effective in embedding new behaviors, as they help train people to be better problem solvers and team players.
Instead of forcing change onto employees, make sure that each of them plays an active role in determining the future position and performance of their organization! This is crucial in the context of digital transformation, where the pace of change can often lead to chaos and confusion.
The Kaizen approach is a powerful tool for companies looking to prosper in the world of digital transformation. It can be integral not only in identifying areas of improvement but also in providing a framework for developing new, effective strategies for change.
By embracing Kaizen, organizations can create a culture of continuous improvement and collaboration, while driving meaningful innovation and growth for the long term. This also enables them to efficiently address any challenges of digital transformation and stay ahead of the competition.
Although Kaizen was originally targeted at traditional manufacturing workplaces, its principles of employee empowerment, customer focus, and transparency are still relevant in the digital age. Ultimately, building a strong culture of innovation within the company is the foundation for successful and sustainable digital transformation.
If you’re interested in enhancing your company’s business strategy through digital transformation and better processes, don’t hesitate to reach out to us at hi@mad.co.
